Academic Appeal Meeting Preparation Checklist

Use this checklist before your university meeting so your submission is clear, evidence-backed, and easy for the panel to follow.

1) Confirm process details

• Meeting type (show cause, exclusion appeal, misconduct review)
• Date/time and attendance method (Zoom/in-person)
• Any required pre-meeting written statement
• Whether support person or advocate is allowed

2) Prepare your documents

• Evidence checklist completed and grouped by category
• Policy extracts you rely on highlighted and bookmarked
• Chronology with key dates and references
• A concise statement draft (use the statement template)

3) Rehearse your key message

Keep your response to four parts: context, impact, remediation, and requested outcome. Stay factual and avoid speculation or blame.

• Context: what happened
• Impact: why your results were affected
• Remediation: what you have already changed
• Request: what decision you want and why it is reasonable

4) Questions to ask in the meeting

• What criteria will be used for this decision?
• Can I provide one additional clarifying document after this meeting?
• When will written reasons be issued?
• If refused, what review pathway and deadline apply?

Need structured written guidance before the meeting?

The Initial Advice Check can help you organise your documents and highlight likely gaps before you submit.